Official statistics show record lows in absences due to sickness - but it still remains a hot topic for both employee and employer.
Here, Gordon Brown Law Firm LLP (GBLF) answer some of the biggest questions surrounding sickness and absence and share advice for small business owners and employees. Think ahead
Fail to prepare, prepare to fail. Many issues can be answered by ensuring a good induction process is in place.
Absences are unavoidable. They’re going to happen and no business is immune. The best way to deal with absences is to have a plan in place before the issue hits. Considering things like who will cover absent staff, overtime policies and communication channels can all help you get ahead. By being prepared, an unexpected absence doesn’t have to mean panic stations.
If you are going to be absent as an employee, let someone know as soon as possible and follow all company policies. It gives you peace of mind that you have done the right thing and it means your employer can put their plan into action.
Sickness and holidays
What if you fall ill during pre-booked holidays?
Legally employees can ask for holidays to be cancelled during a period of absence. But they must do so while following company policy – for example, calling in sick on each day of absence. The original holidays would then be cancelled and added back to their annual holiday entitlement. As alluded to however, this right is not automatic.
If an employee would suffer financially as a result of being on the sick, they can request to cover the absence with annual leave. However, the request for this has to come from the employee. An employer can’t suggest or insist on this – to do so would be illegal. In the event this was authorised, the usual back to work procedures would apply.
As an employee reporting an absence, make sure you give as much detail as possible. Things like how long you expect to be off, if medical attention is needed and if it is an ongoing issue are important to pass on.
Welcome back
Having a back to work process is one of the key things to include in any absence policy. It’s a great opportunity to make sure your staff are happy and healthy and to see if they need any extra assistance.
It will also allow you to monitor absences and more importantly to notice any patterns which may occur. Far from a witch hunt however, it’s another chance to make sure that everything is okay with staff. It will also allow you to offer any additional support that may be needed.
If you are a small business owner our expert HR and Employment Team are on hand to assist with your absence questions.
Come into our offices in Chester-le-Street or Newcastle for a chat or call us on 0191 388 1778.
